How Circular International handles website data.

Controller responsible for data processing

The controller responsible for the processing of personal data on this website is CIVzFdK Circular International – Verein zur Förderung der Kreislaufwirtschaft, an Austrian association registered under ZVR number 1369191384.

Scope of this Privacy Policy

This Privacy Policy applies to the use of this website, including all pages, forms, embedded content, technical systems, analytics functions, cookie technologies and communication features made available through it.

It explains what categories of personal data may be processed, why the data is processed, what legal bases may apply, how cookies and similar technologies are used, and what rights visitors may exercise under applicable data protection law.

Categories of personal data that may be processed

Depending on how visitors use this website, the following categories of personal data may be processed:

• technical access data, such as IP address, browser type, operating system, device type, referrer URL, access date and time;
• communication data, such as name, email address, organisation, message content and related correspondence;
• form data submitted voluntarily through website contact forms or inquiry forms;
• cookie and consent data, such as cookie preferences, consent status and consent timestamps;
• usage data, such as visited pages, interactions and general website performance information, where analytics tools are used;
• security-related data required to protect the website against misuse, attacks, spam or unauthorised access.

Purposes of data processing

Personal data may be processed for the following purposes:

• to provide, operate and secure the website;
• to respond to contact requests, project inquiries or association-related communication;
• to maintain technical stability, diagnose errors and protect against cyber threats;
• to document consent choices for cookies and similar technologies;
• to improve website usability, content structure and technical performance;
• to comply with legal obligations and protect legitimate interests.

Legal bases for processing

Where the General Data Protection Regulation applies, personal data may be processed on one or more of the following legal bases:

Contact forms and direct communication

If visitors contact Circular International through a website form, email link or other communication channel, the information submitted is processed for the purpose of handling the request and responding appropriately.

This may include the visitor’s name, email address, organisation, subject, message content, metadata connected to the submission, and any additional information voluntarily provided. Visitors should not submit sensitive personal data unless it is necessary for the specific request.

Server logs and technical access data

When this website is accessed, technical data may be automatically processed by the hosting provider or website infrastructure. This may include the IP address, browser information, operating system, requested URL, referrer URL, date and time of access, transferred data volume and server response status.

This data is processed to ensure website functionality, security, stability, abuse prevention and error analysis. Server log data is normally not used to identify individual visitors unless this is necessary for security, troubleshooting or legal reasons.

Cookies and similar technologies

This website may use cookies and similar technologies. Cookies are small text files stored on a visitor’s device by the browser. They can be used to enable essential website functions, remember preferences, improve performance, analyse website usage or support embedded third-party services.

Some cookies are technically necessary for the website to function. Other cookies, such as analytics, marketing or third-party cookies, are only used where a valid legal basis exists, usually the visitor’s prior consent.

Important: connect the button above to your actual cookie consent plugin. If your cookie plugin provides a shortcode, popup trigger, JavaScript function or consent settings URL, replace #cookie-settings with the correct trigger.

Types of cookies used on this website

Depending on the final website configuration, the following categories of cookies may be used:

Third-party services and embedded content

This website may include third-party services, plugins or embedded content. These may include hosting providers, analytics providers, map services, video embeds, font providers, spam protection tools, security services or content delivery networks.

When third-party services are active, personal data may be transmitted to or processed by those providers. The exact providers depend on the final technical configuration of the website. Third-party services that are not technically necessary should be loaded only in accordance with applicable consent requirements.

Storage duration and retention

Personal data is stored only for as long as necessary for the purposes for which it was collected, unless longer retention is required or permitted by law. Contact requests are generally stored for the time necessary to process the inquiry and, where relevant, to document related communication.

Technical logs may be stored for a limited period for security, troubleshooting and abuse prevention. Cookie consent records may be stored to document consent choices. Where statutory retention obligations apply, data may be retained for the legally required period.

Recipients and processors

Personal data may be processed by service providers acting on behalf of Circular International where this is necessary for website operation, hosting, maintenance, security, communication, analytics, consent management or other technical functions.

Where processors are used, appropriate contractual and organisational measures should be applied. Data may also be disclosed to public authorities, courts, legal advisors or other recipients where required by law or necessary to protect legal interests.

Your data protection rights

Subject to the applicable legal requirements, visitors may have the following rights regarding their personal data:

• right of access to personal data processed about them;
• right to rectification of inaccurate or incomplete data;
• right to erasure where legal requirements are met;
• right to restriction of processing;
• right to data portability where applicable;
• right to object to processing based on legitimate interests;
• right to withdraw consent at any time with effect for the future;
• right to lodge a complaint with a competent data protection authority.

In Austria, complaints may generally be addressed to the Austrian Data Protection Authority, depending on the circumstances and applicable jurisdiction.

Security measures

Circular International takes appropriate technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration or disclosure. These measures may include secure hosting, encrypted transmission where available, access controls, regular updates, spam protection and security monitoring.

No internet-based system can be guaranteed to be completely secure. Visitors should therefore avoid submitting unnecessary sensitive information through website forms or email.

Updates to this Privacy Policy

This Privacy Policy may be updated from time to time to reflect changes in law, website functionality, technical systems, services, cookies or organisational processes.

The version published on this page is the current version. Visitors are encouraged to review this page periodically, especially after website functionality or third-party services are updated.

Contact regarding privacy and cookies

Questions regarding this Privacy Policy, cookie information, data processing or data protection rights may be directed to: